{"id":105423,"date":"2022-08-05T00:00:00","date_gmt":"2022-08-05T00:00:00","guid":{"rendered":"https:\/\/www.markup.io\/?p=5423"},"modified":"2023-01-25T21:44:08","modified_gmt":"2023-01-25T21:44:08","slug":"pdf-collaboration","status":"publish","type":"post","link":"https:\/\/www.markup.io\/blog\/pdf-collaboration\/","title":{"rendered":"Effective PDF collaboration in 3 easy steps (w\/top tools)"},"content":{"rendered":"\n<p>Ah, the smell of fresh PDF collaboration in the morning \u2026 a *<em>delightful*<\/em> combination of printer toner, despair, frustration, hopelessness \u2026<\/p>\n\n\n\n<p>Ah, who are we kidding? When your morning kicks off with a new round of PDF edits, you know you\u2019re in for a day of frustration.&nbsp;<\/p>\n\n\n\n<figure class=\"wp-block-video aligncenter\"><video autoplay controls loop muted src=\"https:\/\/assets.markup.io\/app\/uploads\/2022\/08\/pdf-collab-ted-lasso.mp4\" playsinline><\/video><figcaption class=\"wp-element-caption\">Source: <a href=\"https:\/\/giphy.com\/gifs\/AppleTV-apple-tv-app-8IP1YMUvUVP0ifi7WL\" target=\"_blank\" rel=\"noreferrer noopener\">Giphy<\/a><\/figcaption><\/figure>\n\n\n\n<p><\/p>\n\n\n\n<p>You open your email and see that the PDF you need to review is 129 pages long. Why oh why did this have to be in the notoriously hard-to-edit PDF format?<\/p>\n\n\n\n<p>You go through the pages slowly while you sip your coffee. But you can\u2019t focus on the content you\u2019re reviewing. The thought of having to take screenshots of every mistake you find is always in the back of your head, weighing on you.<\/p>\n\n\n\n<p>Yet, that\u2019s exactly what you do. After you finish marking up the screenshots you took in Microsoft Paint, you define a naming convention for each screenshot so that your feedback is (fingers crossed) not confusing.<\/p>\n\n\n\n<p>Next, you archive the files and attach them to an email that you spend 10 minutes writing, overthinking, and over-clarifying\u2014all to let your collaborators know you\u2019ve attached 150 doodled screenshots with your feedback. You press <em>send <\/em>and sigh<em>.<\/em> You\u2019re already tired and your day has barely started.<\/p>\n\n\n\n<p>Fortunately, you \u2013 yes, you! \u2013 have the power to end the ungodly suffering you and your fellow reviewers have accepted as a part of life.<\/p>\n\n\n\n<p>Let\u2019s explore three steps you can take to ensure your email feedback is not pushing all the creatives around you to swear off technology for good and move off the grid (not that there is anything wrong with that).<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Table of Contents<\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"#why\">Why collaborating on PDFs matters<\/a><\/li>\n\n\n\n<li><a href=\"#steps\">3 steps to effective PDF collaboration<\/a><\/li>\n\n\n\n<li><a href=\"#faqs\">Frequently asked questions (FAQs)<\/a><\/li>\n<\/ul>\n\n\n\n<p><\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"why\">Why collaborating on PDFs matters<\/h2>\n\n\n\n<p>PDF is among the top three <a href=\"https:\/\/commoncrawl.github.io\/cc-crawl-statistics\/plots\/mimetypes\" target=\"_blank\" rel=\"noreferrer noopener\">most common file formats used today<\/a>. And that makes sense. PDFs are secure, enable e-signing, and maintain the same content structure and layout no matter what app, device, or system they\u2019re viewed on.&nbsp;<\/p>\n\n\n\n<p>Like it or not, having to review PDF files is inevitable\u2014especially within creative industries.<\/p>\n\n\n\n<p>And if your workload is often PDF-review heavy, you <em>need<\/em> a PDF collaboration tool to make your life easier.<\/p>\n\n\n\n<p>Emailing feedback with screenshots doodled in Microsoft Paint is just not an effective way to get your ideas across. It\u2019s time-consuming, nerve-racking, and\u2014trust us on this\u2014it doesn\u2019t make you the most popular person around collaborators.<\/p>\n\n\n\n<p>What about scheduling live feedback sessions on Microsoft Teams or Zoom?&nbsp;<\/p>\n\n\n\n<figure class=\"wp-block-video aligncenter\"><video autoplay controls loop muted src=\"https:\/\/assets.markup.io\/app\/uploads\/2022\/08\/pdf-collab-wrong-scrubs.mp4\" playsinline><\/video><figcaption class=\"wp-element-caption\">Source: <a href=\"https:\/\/tenor.com\/view\/wrong-scrubs-gif-5390756\" target=\"_blank\" rel=\"noreferrer noopener\">Tenor<\/a><\/figcaption><\/figure>\n\n\n\n<p><\/p>\n\n\n\n<p>Don\u2019t even think about it! Even if you record the whole ordeal, your creative collaborators will probably end up confused and frustrated with the feedback they get.<\/p>\n\n\n\n<p>Let\u2019s say you don\u2019t use any of the above methods, and you found some workarounds. We\u2019re <em>telling you\u2014<\/em>it\u2019s probably more efficient to use a specialized software solution.<\/p>\n\n\n\n<p>Stop wasting time converting PDFs to other file formats (such as .docs or .docx), uploading them to your Google Drive, opening the files as Google Docs, reformatting everything, and adding comments.<\/p>\n\n\n\n<p>Does this really sound productive to you?<\/p>\n\n\n\n<p>What if, instead, you could just <a href=\"https:\/\/support.markup.io\/hc\/en-us\/articles\/4413415243283-Using-MarkUp-Workspaces\" target=\"_blank\" rel=\"noreferrer noopener\">drag and drop your PDF file into the workspace<\/a> of a PDF annotation app and leave contextual comments with the click of a button?&nbsp;<\/p>\n\n\n\n<p>PDF tools make the whole review and approval process a breeze. And most of them only require you to have a web browser\u2014no fancy hardware or software needed.<\/p>\n\n\n\n<p>To put it simply, PDF annotation tools help you:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Streamline communication<\/li>\n\n\n\n<li>Enhance real-time communication<\/li>\n\n\n\n<li>Reduce feedback loops<\/li>\n\n\n\n<li>Simplify file sharing<\/li>\n\n\n\n<li><a href=\"https:\/\/www.markup.io\/blog\/7-steps-for-an-efficient-project-approval-process-2022-guide\/\" target=\"_blank\" rel=\"noreferrer noopener\">Shorten project approval cycles<\/a><\/li>\n\n\n\n<li>Speak the same language as your collaborators<\/li>\n<\/ul>\n\n\n\n<p>It\u2019s settled then: you need to add a PDF collaboration solution to your toolbox.&nbsp;<\/p>\n\n\n\n<p>But <em>which<\/em> one?<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"steps\">3 steps to effective PDF collaboration<\/h2>\n\n\n\n<p>The first thing to do when looking for ways to <a href=\"https:\/\/www.markup.io\/blog\/creative-workflow\/\" target=\"_blank\" rel=\"noreferrer noopener\">improve your PDF review workflow<\/a> is to say \u2018goodbye\u2019 to screenshots of feedback and email chains for good.<\/p>\n\n\n\n<p>It\u2019s the only way!<\/p>\n\n\n\n<p>As soon as you\u2019ve freed yourself from that mentality, you\u2019re ready to follow these three easy steps.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"880\" height=\"906\" src=\"https:\/\/assets.markup.io\/app\/uploads\/2022\/08\/Effective-PDF-collaboration-steps.png\" alt=\"\" class=\"wp-image-105515\" srcset=\"https:\/\/www.markup.io\/app\/uploads\/2022\/08\/Effective-PDF-collaboration-steps.png 880w, https:\/\/www.markup.io\/app\/uploads\/2022\/08\/Effective-PDF-collaboration-steps-768x791.png 768w, https:\/\/www.markup.io\/app\/uploads\/2022\/08\/Effective-PDF-collaboration-steps-180x185.png 180w, https:\/\/www.markup.io\/app\/uploads\/2022\/08\/Effective-PDF-collaboration-steps-540x556.png 540w\" sizes=\"auto, (max-width: 880px) 100vw, 880px\" \/><\/figure><\/div>\n\n\n<p><\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>1. Define your PDF collaboration needs<\/strong><\/h3>\n\n\n\n<p>Before jumping into the PDF annotation software market, take a step back and assess what it is you\u2019re looking for.<\/p>\n\n\n\n<p>Ask yourself questions like:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Can you get every collaborator onboard to <strong>install new software<\/strong> for PDF collaboration? If that sounds like too much, look for <strong>web-based solutions<\/strong>.<\/li>\n\n\n\n<li>Would <strong>link-enabled file sharing<\/strong> speed up your workflow? Or do you want to send proofs over email? If you\u2019re not sure, look for <strong>a tool that can do both<\/strong>.<\/li>\n\n\n\n<li>Do you need to be able to sign PDF files as part of your approval process? Search for annotation tools with e-signature capabilities.<\/li>\n\n\n\n<li>What <a href=\"https:\/\/www.markup.io\/blog\/how-to-annotate-a-pdf\/\" target=\"_blank\" rel=\"noreferrer noopener\">PDF annotation tools<\/a> do you need? For example, you could need to add video commentary to PDFs for faster reviews.<\/li>\n<\/ul>\n\n\n\n<p>List all the must-have features of your ideal PDF collaboration tool.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>2. Choose a PDF collaboration tool that covers your needs<\/strong><\/h3>\n\n\n\n<p>Once you\u2019ve clearly defined your collaboration needs, it\u2019s time for you to find a tool that ticks all the boxes on your checklist.<\/p>\n\n\n\n<p>To make the research process easier for you, we\u2019ve gathered seven of today\u2019s most popular PDF collaboration solutions, including:<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>MarkUp.io<\/li>\n\n\n\n<li>GoVisually<\/li>\n\n\n\n<li>Pastel<\/li>\n\n\n\n<li>iAnnotate PDF<\/li>\n\n\n\n<li>Filestage<\/li>\n\n\n\n<li>PDF Annotator<\/li>\n\n\n\n<li>Adobe Acrobat<\/li>\n<\/ol>\n\n\n\n<p>Let\u2019s see what each of these tools can do and which one is right for your business.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>Tool #1: MarkUp.io&nbsp;<\/strong><\/h4>\n\n\n\n<p>MarkUp.io is a visual feedback tool suitable for creative teams of all sizes.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"546\" src=\"https:\/\/assets.markup.io\/app\/uploads\/2022\/08\/MarkUpio_Screenshot-1024x546.jpg\" alt=\"MarkUp.io's homepage.\" class=\"wp-image-105445\" srcset=\"https:\/\/www.markup.io\/app\/uploads\/2022\/08\/MarkUpio_Screenshot-1024x546.jpg 1024w, https:\/\/www.markup.io\/app\/uploads\/2022\/08\/MarkUpio_Screenshot-1100x586.jpg 1100w, https:\/\/www.markup.io\/app\/uploads\/2022\/08\/MarkUpio_Screenshot-768x409.jpg 768w, https:\/\/www.markup.io\/app\/uploads\/2022\/08\/MarkUpio_Screenshot-1536x819.jpg 1536w, https:\/\/www.markup.io\/app\/uploads\/2022\/08\/MarkUpio_Screenshot-180x96.jpg 180w, https:\/\/www.markup.io\/app\/uploads\/2022\/08\/MarkUpio_Screenshot-540x288.jpg 540w, https:\/\/www.markup.io\/app\/uploads\/2022\/08\/MarkUpio_Screenshot-1080x576.jpg 1080w, https:\/\/www.markup.io\/app\/uploads\/2022\/08\/MarkUpio_Screenshot-1145x610.jpg 1145w, https:\/\/www.markup.io\/app\/uploads\/2022\/08\/MarkUpio_Screenshot-1600x853.jpg 1600w, https:\/\/www.markup.io\/app\/uploads\/2022\/08\/MarkUpio_Screenshot-1200x640.jpg 1200w, https:\/\/www.markup.io\/app\/uploads\/2022\/08\/MarkUpio_Screenshot.jpg 1760w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p><\/p>\n\n\n\n<p>The platform offers an easy way to <a href=\"https:\/\/support.markup.io\/hc\/en-us\/articles\/4413415471635-Create-a-MarkUp\" target=\"_blank\" rel=\"noreferrer noopener\">create and share PDF MarkUps<\/a> (which are digital copies of your files) with collaborators via link or email.&nbsp;<\/p>\n\n\n\n<p>All the PDF MarkUps can be organized into folders and subfolders for easier task management and version control.&nbsp;&nbsp;<\/p>\n\n\n\n<p>Reviewers can then <strong>pin contextual comments<\/strong> on the MarkUps. <a href=\"https:\/\/support.markup.io\/hc\/en-us\/articles\/4413415406867-Comment-Attachments\" target=\"_blank\" rel=\"noreferrer noopener\">The comments support file attachments<\/a> that you can add when extra clarification is necessary.<\/p>\n\n\n\n<p>Plus, MarkUp.io features a <a href=\"https:\/\/www.markup.io\/blog\/more-loom-less-zoom-fix-feedback-loop\/\" target=\"_blank\" rel=\"noreferrer noopener\">Loom integration<\/a> that enables users to record short videos with explanations or tutorials that are automatically attached to comments as links.<\/p>\n\n\n\n<p>In other words, MarkUp.io makes sharing documents easy and <a href=\"https:\/\/www.markup.io\/blog\/document-review-and-approval-process\/\" target=\"_blank\" rel=\"noreferrer noopener\">streamlines the review process of PDF documents<\/a> in a collaborative way.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>Tool #2: GoVisually<\/strong><\/h4>\n\n\n\n<p>GoVisually is an online proofing tool that can help freelancers, agencies, and marketing teams review and approve PDF deliverables.&nbsp;<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"546\" src=\"https:\/\/assets.markup.io\/app\/uploads\/2022\/08\/GoVisually_Screenshot-1024x546.jpg\" alt=\"GoVisually's homepage.\" class=\"wp-image-105446\" srcset=\"https:\/\/www.markup.io\/app\/uploads\/2022\/08\/GoVisually_Screenshot-1024x546.jpg 1024w, https:\/\/www.markup.io\/app\/uploads\/2022\/08\/GoVisually_Screenshot-1100x586.jpg 1100w, https:\/\/www.markup.io\/app\/uploads\/2022\/08\/GoVisually_Screenshot-768x409.jpg 768w, https:\/\/www.markup.io\/app\/uploads\/2022\/08\/GoVisually_Screenshot-1536x819.jpg 1536w, https:\/\/www.markup.io\/app\/uploads\/2022\/08\/GoVisually_Screenshot-180x96.jpg 180w, https:\/\/www.markup.io\/app\/uploads\/2022\/08\/GoVisually_Screenshot-540x288.jpg 540w, https:\/\/www.markup.io\/app\/uploads\/2022\/08\/GoVisually_Screenshot-1080x576.jpg 1080w, https:\/\/www.markup.io\/app\/uploads\/2022\/08\/GoVisually_Screenshot-1145x610.jpg 1145w, https:\/\/www.markup.io\/app\/uploads\/2022\/08\/GoVisually_Screenshot-1600x853.jpg 1600w, https:\/\/www.markup.io\/app\/uploads\/2022\/08\/GoVisually_Screenshot-1200x640.jpg 1200w, https:\/\/www.markup.io\/app\/uploads\/2022\/08\/GoVisually_Screenshot.jpg 1760w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><figcaption class=\"wp-element-caption\">Image Source: <a href=\"https:\/\/govisually.com\/\" target=\"_blank\" rel=\"noreferrer noopener\">GoVisually<\/a><\/figcaption><\/figure><\/div>\n\n\n<p><\/p>\n\n\n\n<p>The platform makes it easy for reviewers to add comments to PDF projects on desktop and mobile devices.<\/p>\n\n\n\n<p>It also integrates with Slack for easy proof sharing and efficient communication.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>Tool #3: Pastel<\/strong><\/h4>\n\n\n\n<p>Pastel is a proofing tool with PDF collaboration features that enable creative teams to get on the same page (literally).<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"546\" src=\"https:\/\/assets.markup.io\/app\/uploads\/2022\/08\/Pastel_Screenshot-1024x546.jpg\" alt=\"Pastel's homepage.\" class=\"wp-image-105448\" srcset=\"https:\/\/www.markup.io\/app\/uploads\/2022\/08\/Pastel_Screenshot-1024x546.jpg 1024w, https:\/\/www.markup.io\/app\/uploads\/2022\/08\/Pastel_Screenshot-1100x586.jpg 1100w, https:\/\/www.markup.io\/app\/uploads\/2022\/08\/Pastel_Screenshot-768x409.jpg 768w, https:\/\/www.markup.io\/app\/uploads\/2022\/08\/Pastel_Screenshot-1536x819.jpg 1536w, https:\/\/www.markup.io\/app\/uploads\/2022\/08\/Pastel_Screenshot-180x96.jpg 180w, https:\/\/www.markup.io\/app\/uploads\/2022\/08\/Pastel_Screenshot-540x288.jpg 540w, https:\/\/www.markup.io\/app\/uploads\/2022\/08\/Pastel_Screenshot-1080x576.jpg 1080w, https:\/\/www.markup.io\/app\/uploads\/2022\/08\/Pastel_Screenshot-1145x610.jpg 1145w, https:\/\/www.markup.io\/app\/uploads\/2022\/08\/Pastel_Screenshot-1600x853.jpg 1600w, https:\/\/www.markup.io\/app\/uploads\/2022\/08\/Pastel_Screenshot-1200x640.jpg 1200w, https:\/\/www.markup.io\/app\/uploads\/2022\/08\/Pastel_Screenshot.jpg 1760w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><figcaption class=\"wp-element-caption\">Image Source: <a href=\"https:\/\/usepastel.com\/\" target=\"_blank\" rel=\"noreferrer noopener\">Pastel<\/a><\/figcaption><\/figure>\n\n\n\n<p><\/p>\n\n\n\n<p>It allows users to pin contextual comments to PDF files and share the annotated projects via link.<\/p>\n\n\n\n<p>This platform integrates with <a href=\"https:\/\/www.markup.io\/blog\/most-popular-collaboration-tools\/\" target=\"_blank\" rel=\"noreferrer noopener\">collaboration tools<\/a> like Trello, Asana, and Jira for a smooth workflow and fewer organizational silos.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>Tool #4: iAnnotate PDF<\/strong><\/h4>\n\n\n\n<p>iAnnotate PDF is a PDF app for iPad and iPhone devices. It lets users annotate PDF files on the go.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"546\" src=\"https:\/\/assets.markup.io\/app\/uploads\/2022\/08\/iAnnotate_Screenshot-1024x546.jpg\" alt=\"iAnnotate's homepage.\" class=\"wp-image-105449\" srcset=\"https:\/\/www.markup.io\/app\/uploads\/2022\/08\/iAnnotate_Screenshot-1024x546.jpg 1024w, https:\/\/www.markup.io\/app\/uploads\/2022\/08\/iAnnotate_Screenshot-1100x586.jpg 1100w, https:\/\/www.markup.io\/app\/uploads\/2022\/08\/iAnnotate_Screenshot-768x409.jpg 768w, https:\/\/www.markup.io\/app\/uploads\/2022\/08\/iAnnotate_Screenshot-1536x819.jpg 1536w, https:\/\/www.markup.io\/app\/uploads\/2022\/08\/iAnnotate_Screenshot-180x96.jpg 180w, https:\/\/www.markup.io\/app\/uploads\/2022\/08\/iAnnotate_Screenshot-540x288.jpg 540w, https:\/\/www.markup.io\/app\/uploads\/2022\/08\/iAnnotate_Screenshot-1080x576.jpg 1080w, https:\/\/www.markup.io\/app\/uploads\/2022\/08\/iAnnotate_Screenshot-1145x610.jpg 1145w, https:\/\/www.markup.io\/app\/uploads\/2022\/08\/iAnnotate_Screenshot-1600x853.jpg 1600w, https:\/\/www.markup.io\/app\/uploads\/2022\/08\/iAnnotate_Screenshot-1200x640.jpg 1200w, https:\/\/www.markup.io\/app\/uploads\/2022\/08\/iAnnotate_Screenshot.jpg 1760w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><figcaption class=\"wp-element-caption\">Image Source: <a href=\"https:\/\/www.folia.com\/iannotate\" target=\"_blank\" rel=\"noreferrer noopener\">Folia<\/a><\/figcaption><\/figure>\n\n\n\n<p><\/p>\n\n\n\n<p>The app offers note-taking features in various shapes and forms, including sound clips, signatures, highlights, stamps, etc.<\/p>\n\n\n\n<p>iAnnotate also enables users to share their annotated PDFs with collaborators.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>Tool #5: Filestage<\/strong><\/h4>\n\n\n\n<p>Filestage is a review and approval platform that supports PDF collaboration.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"546\" src=\"https:\/\/assets.markup.io\/app\/uploads\/2022\/08\/FileStage_Screenshot-1024x546.jpg\" alt=\"Filestage's homepage.\" class=\"wp-image-105450\" srcset=\"https:\/\/www.markup.io\/app\/uploads\/2022\/08\/FileStage_Screenshot-1024x546.jpg 1024w, https:\/\/www.markup.io\/app\/uploads\/2022\/08\/FileStage_Screenshot-1100x586.jpg 1100w, https:\/\/www.markup.io\/app\/uploads\/2022\/08\/FileStage_Screenshot-768x409.jpg 768w, https:\/\/www.markup.io\/app\/uploads\/2022\/08\/FileStage_Screenshot-1536x819.jpg 1536w, https:\/\/www.markup.io\/app\/uploads\/2022\/08\/FileStage_Screenshot-180x96.jpg 180w, https:\/\/www.markup.io\/app\/uploads\/2022\/08\/FileStage_Screenshot-540x288.jpg 540w, https:\/\/www.markup.io\/app\/uploads\/2022\/08\/FileStage_Screenshot-1080x576.jpg 1080w, https:\/\/www.markup.io\/app\/uploads\/2022\/08\/FileStage_Screenshot-1145x610.jpg 1145w, https:\/\/www.markup.io\/app\/uploads\/2022\/08\/FileStage_Screenshot-1600x853.jpg 1600w, https:\/\/www.markup.io\/app\/uploads\/2022\/08\/FileStage_Screenshot-1200x640.jpg 1200w, https:\/\/www.markup.io\/app\/uploads\/2022\/08\/FileStage_Screenshot.jpg 1760w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><figcaption class=\"wp-element-caption\">Image Source: <a href=\"https:\/\/filestage.io\/\" target=\"_blank\" rel=\"noreferrer noopener\">Filestage<\/a><\/figcaption><\/figure><\/div>\n\n\n<p><\/p>\n\n\n\n<p>This tool helps professionals get their feedback across more easily with contextual comments, due dates, project update notifications, and version control features.<\/p>\n\n\n\n<p>Filestage integrates with Asana, Google Drive, Dropbox, Monday.com, Slack, and other similar collaboration tools.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>Tool #6: PDF Annotator<\/strong><\/h4>\n\n\n\n<p>PDF Annotator is an online proofing tool specifically developed for adding notes and annotations to PDF files.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"546\" src=\"https:\/\/assets.markup.io\/app\/uploads\/2022\/08\/PDFAnnotator_Screenshot-1024x546.jpg\" alt=\"PDF Annotator's homepage.\" class=\"wp-image-105451\" srcset=\"https:\/\/www.markup.io\/app\/uploads\/2022\/08\/PDFAnnotator_Screenshot-1024x546.jpg 1024w, https:\/\/www.markup.io\/app\/uploads\/2022\/08\/PDFAnnotator_Screenshot-1100x586.jpg 1100w, https:\/\/www.markup.io\/app\/uploads\/2022\/08\/PDFAnnotator_Screenshot-768x409.jpg 768w, https:\/\/www.markup.io\/app\/uploads\/2022\/08\/PDFAnnotator_Screenshot-1536x819.jpg 1536w, https:\/\/www.markup.io\/app\/uploads\/2022\/08\/PDFAnnotator_Screenshot-180x96.jpg 180w, https:\/\/www.markup.io\/app\/uploads\/2022\/08\/PDFAnnotator_Screenshot-540x288.jpg 540w, https:\/\/www.markup.io\/app\/uploads\/2022\/08\/PDFAnnotator_Screenshot-1080x576.jpg 1080w, https:\/\/www.markup.io\/app\/uploads\/2022\/08\/PDFAnnotator_Screenshot-1145x610.jpg 1145w, https:\/\/www.markup.io\/app\/uploads\/2022\/08\/PDFAnnotator_Screenshot-1600x853.jpg 1600w, https:\/\/www.markup.io\/app\/uploads\/2022\/08\/PDFAnnotator_Screenshot-1200x640.jpg 1200w, https:\/\/www.markup.io\/app\/uploads\/2022\/08\/PDFAnnotator_Screenshot.jpg 1760w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><figcaption class=\"wp-element-caption\">Image Source: <a href=\"https:\/\/www.pdfannotator.com\/en\/\" target=\"_blank\" rel=\"noreferrer noopener\">PDF Annotator<\/a><\/figcaption><\/figure><\/div>\n\n\n<p><\/p>\n\n\n\n<p>It helps users add comments, make corrections, and sign PDFs.&nbsp;<\/p>\n\n\n\n<p>The platform features a PDF viewer as well as a PDF editor that lets users fill in PDF forms or apply edits directly to files.<\/p>\n\n\n\n<p>Unlike other tools on our list, PDF Annotator does not feature link-enabled file sharing and requires users to save their annotated PDFs and then share them with teammates using tools like Slack, email, etc.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>Tool #7: Adobe Acrobat&nbsp;<\/strong><\/h4>\n\n\n\n<p>Adobe Acrobat is a versatile document management software solution focused on PDF editing.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"546\" src=\"https:\/\/assets.markup.io\/app\/uploads\/2022\/08\/AdobeAcrobat_Screenshot-1024x546.jpg\" alt=\"Adobe Acrobat's homepage.\" class=\"wp-image-105452\" srcset=\"https:\/\/www.markup.io\/app\/uploads\/2022\/08\/AdobeAcrobat_Screenshot-1024x546.jpg 1024w, https:\/\/www.markup.io\/app\/uploads\/2022\/08\/AdobeAcrobat_Screenshot-1100x586.jpg 1100w, https:\/\/www.markup.io\/app\/uploads\/2022\/08\/AdobeAcrobat_Screenshot-768x409.jpg 768w, https:\/\/www.markup.io\/app\/uploads\/2022\/08\/AdobeAcrobat_Screenshot-1536x819.jpg 1536w, https:\/\/www.markup.io\/app\/uploads\/2022\/08\/AdobeAcrobat_Screenshot-180x96.jpg 180w, https:\/\/www.markup.io\/app\/uploads\/2022\/08\/AdobeAcrobat_Screenshot-540x288.jpg 540w, https:\/\/www.markup.io\/app\/uploads\/2022\/08\/AdobeAcrobat_Screenshot-1080x576.jpg 1080w, https:\/\/www.markup.io\/app\/uploads\/2022\/08\/AdobeAcrobat_Screenshot-1145x610.jpg 1145w, https:\/\/www.markup.io\/app\/uploads\/2022\/08\/AdobeAcrobat_Screenshot-1600x853.jpg 1600w, https:\/\/www.markup.io\/app\/uploads\/2022\/08\/AdobeAcrobat_Screenshot-1200x640.jpg 1200w, https:\/\/www.markup.io\/app\/uploads\/2022\/08\/AdobeAcrobat_Screenshot.jpg 1760w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><figcaption class=\"wp-element-caption\">Image Source: <a href=\"https:\/\/www.adobe.com\/sg\/acrobat.html\" target=\"_blank\" rel=\"noreferrer noopener\">Adobe Acrobat<\/a>&nbsp;<\/figcaption><\/figure><\/div>\n\n\n<p><\/p>\n\n\n\n<p>It helps users convert PDF files into other file formats, edit text and images, add comments, highlight elements, delete and insert pages, split PDFs, and submit documents for review.<\/p>\n\n\n\n<p>Additionally, it features form filling and signature capabilities.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>3. Share your PDFs<\/strong><\/h3>\n\n\n\n<p>The only thing that\u2019s left to do now is to share your PDF MarkUps with team members, reviewers, collaborators, clients, and any other stakeholders.<\/p>\n\n\n\n<p>See? When using a PDF collaboration tool, sharing PDF documents becomes simple.<\/p>\n\n\n\n<p>For example, MarkUp.io enables users to share PDF MarkUps by simply copying the MarkUp link and sending it to collaborators via the communication channel of their choice\u2014be it email, Slack, Skype, and the like.<\/p>\n\n\n\n<p>Alternatively, MarkUp.io users can share their PDF projects via email. To do so, users just click the <strong>\u2018Share\u2019<\/strong> button and type in or copy and paste the email addresses of the invitees.&nbsp;<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"792\" src=\"https:\/\/assets.markup.io\/app\/uploads\/2022\/08\/MarkUp-Share-1024x792.jpg\" alt=\"Share PDFs via link or email with MarkUp.io\" class=\"wp-image-105453\" srcset=\"https:\/\/www.markup.io\/app\/uploads\/2022\/08\/MarkUp-Share-1024x792.jpg 1024w, https:\/\/www.markup.io\/app\/uploads\/2022\/08\/MarkUp-Share-1100x851.jpg 1100w, https:\/\/www.markup.io\/app\/uploads\/2022\/08\/MarkUp-Share-768x594.jpg 768w, https:\/\/www.markup.io\/app\/uploads\/2022\/08\/MarkUp-Share-1536x1189.jpg 1536w, https:\/\/www.markup.io\/app\/uploads\/2022\/08\/MarkUp-Share-180x139.jpg 180w, https:\/\/www.markup.io\/app\/uploads\/2022\/08\/MarkUp-Share-540x418.jpg 540w, https:\/\/www.markup.io\/app\/uploads\/2022\/08\/MarkUp-Share-1080x836.jpg 1080w, https:\/\/www.markup.io\/app\/uploads\/2022\/08\/MarkUp-Share-1145x886.jpg 1145w, https:\/\/www.markup.io\/app\/uploads\/2022\/08\/MarkUp-Share-1600x1238.jpg 1600w, https:\/\/www.markup.io\/app\/uploads\/2022\/08\/MarkUp-Share-1200x929.jpg 1200w, https:\/\/www.markup.io\/app\/uploads\/2022\/08\/MarkUp-Share.jpg 1760w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p><\/p>\n\n\n\n<p>Once a person is invited, the project invitation enters the pending stage and is displayed under the \u2018Pending\u2019 tab of the sharing menu. As soon as an invitation is accepted, its status is changed to \u2018Joined\u2019.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"792\" src=\"https:\/\/assets.markup.io\/app\/uploads\/2022\/08\/Share-Link-Active-1024x792.jpg\" alt=\"The share modal on MarkUp.io.\" class=\"wp-image-105455\" srcset=\"https:\/\/www.markup.io\/app\/uploads\/2022\/08\/Share-Link-Active-1024x792.jpg 1024w, https:\/\/www.markup.io\/app\/uploads\/2022\/08\/Share-Link-Active-1100x851.jpg 1100w, https:\/\/www.markup.io\/app\/uploads\/2022\/08\/Share-Link-Active-768x594.jpg 768w, https:\/\/www.markup.io\/app\/uploads\/2022\/08\/Share-Link-Active-1536x1189.jpg 1536w, https:\/\/www.markup.io\/app\/uploads\/2022\/08\/Share-Link-Active-180x139.jpg 180w, https:\/\/www.markup.io\/app\/uploads\/2022\/08\/Share-Link-Active-540x418.jpg 540w, https:\/\/www.markup.io\/app\/uploads\/2022\/08\/Share-Link-Active-1080x836.jpg 1080w, https:\/\/www.markup.io\/app\/uploads\/2022\/08\/Share-Link-Active-1145x886.jpg 1145w, https:\/\/www.markup.io\/app\/uploads\/2022\/08\/Share-Link-Active-1600x1238.jpg 1600w, https:\/\/www.markup.io\/app\/uploads\/2022\/08\/Share-Link-Active-1200x929.jpg 1200w, https:\/\/www.markup.io\/app\/uploads\/2022\/08\/Share-Link-Active.jpg 1760w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure><\/div>\n\n\n<p><\/p>\n\n\n\n<p>With MarkUp.io, you can keep track of everyone that\u2019s on board!<\/p>\n\n\n\n<p>Now the question is:<\/p>\n\n\n\n<p>Are you ready, kids?<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Now over to you<\/h2>\n\n\n\n<p><em>Ay, Ay Captain!&nbsp;<\/em><\/p>\n\n\n\n<figure class=\"wp-block-video aligncenter\"><video autoplay controls loop muted src=\"https:\/\/assets.markup.io\/app\/uploads\/2022\/08\/pdf-collab-spongebob.mp4\" playsinline><\/video><figcaption class=\"wp-element-caption\">Source: <a href=\"https:\/\/giphy.com\/gifs\/spongebob-spongebob-squarepants-season-6-l1Et2jnUDIuyeX9PW\" target=\"_blank\" rel=\"noreferrer noopener\">Giphy<\/a><\/figcaption><\/figure>\n\n\n\n<p><\/p>\n\n\n\n<p>That\u2019s what we thought you\u2019d say. If you didn\u2019t&#8230; well, this is awkward! \ud83d\ude00<\/p>\n\n\n\n<p>Even if you lack SpongeBob knowledge, you\u2019re still invited to give MarkUp.io a spin.<\/p>\n\n\n\n<p><a href=\"https:\/\/app.markup.io\/signup\" target=\"_blank\" rel=\"noreferrer noopener\">Sign up with MarkUp.io<\/a> to make PDF collaboration easier for you and everyone else on your team!<\/p>\n\n\n\n<p><\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"faqs\">Frequently asked questions (FAQs)<\/h2>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Q1. How do you annotate a PDF collaboratively?<\/strong><\/h3>\n\n\n\n<p>To annotate a PDF collaboratively, you can use visual feedback tools with PDF annotation capabilities. For example, with MarkUp.io, you can create PDF MarkUps that can be shared with collaborators via link or email. Then, collaborators can add pixel-accurate comments to the PDFs to leave contextual feedback and suggestions.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Q2. How do I share a PDF to get feedback from my colleagues?<\/strong><\/h3>\n\n\n\n<p>To share a PDF and get feedback from colleagues, you can either share the link to your MarkUp via the preferred communication channel or invite collaborators to review your PDF MarkUp via email without leaving the MarkUp.io platform.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Q3. Can you collaborate on PDFs online?<\/strong><\/h3>\n\n\n\n<p>Yes, you can collaborate on PDFs online with the help of <a href=\"https:\/\/www.markup.io\/blog\/annotation-tools\/\" target=\"_blank\" rel=\"noreferrer noopener\">web-based annotation tools<\/a> that support PDF file formats, such as MarkUp.io.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Ah, the smell of fresh PDF collaboration in the morning \u2026 a *delightful* combination of printer toner, despair, frustration, hopelessness \u2026 Ah, who are we kidding? When your morning kicks off with a new round of PDF edits, you know you\u2019re in for a day of frustration.&nbsp; You open your email and see that the &hellip; <a href=\"https:\/\/www.markup.io\/blog\/pdf-collaboration\/\">Continued<\/a><\/p>\n","protected":false},"author":8,"featured_media":105467,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[1],"tags":[],"class_list":["post-105423","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-uncategorised"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v24.2 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Effective PDF collaboration in 3 easy steps (w\/top tools) - Markup.io<\/title>\n<meta name=\"description\" content=\"PDF collaboration is essential for remote teams, professionals who want to seamlessly collaborate online, and others. Learn more about PDF collaboration.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.markup.io\/blog\/pdf-collaboration\/\" \/>\n<meta property=\"og:locale\" content=\"en_GB\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Effective PDF collaboration in 3 easy steps (w\/top tools) - Markup.io\" \/>\n<meta property=\"og:description\" content=\"PDF collaboration is essential for remote teams, professionals who want to seamlessly collaborate online, and others. 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