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We all face it sometimes — days where you’ve got a million things to do and not enough hours in the day to do them.
And there you are, like another Michelle Yeoh in the Everything Everywhere All At Once movie.
Trying to juggle all your tasks at the same time.
But, what if you could automate a bunch of your tasks?
Imagine… new leads being automatically added to your CRM.
Tasks being created from your notes without you having to move a finger.
Oh, and welcome emails being sent automatically to subscribers.
But we’d rather you didn’t imagine; let’s show you how to automate your workflow with Zapier, and more.
Let’s get right to it!
Table of Contents
Google Sheets Zapier integration
Google Docs Zapier integration
Google Forms Zapier integration
Social media Zapier integration
Google Calendar Zapier integration
Google Drive Zapier integration
What is a Zapier integration?
Let’s say you have more than one app or service you use for work but you have to use them separately. That takes up time, right?
Here’s how Zapier can help:
It comes into the picture and says, “I’m gonna help you automate your tasks. I’m gonna connect those apps you use. Yes, you heard right.”
In essence, Zapier enables users to set up integrations between two apps or services to create automated workflows.
This allows you to focus on more important work, like getting new customers.
The platform features a wide array of apps’ APIs you can use to set up workflows.
A typical Zapier workflow is called a zap. There are two parts to it:
- The trigger
- The action
The trigger is the event to kickstart the workflow.
The action, on the other hand, is what you want to happen in other applications when the trigger has been activated.
Let’s say you want to send new subscribers an automated email when they subscribe to your email campaign.
You can add a zap for that.
When someone fills in and submits a form on your WordPress landing page (the trigger) a message will be sent to their email (the action).
This’ll save you the hassle of repetitive tasks and some possible human errors.
What other ways can you use Zapier, then?
Here are different apps you can integrate on Zapier to increase your productivity.
#1: MarkUp.io Zapier integration
First on our list is your beloved neighborhood collaboration platform, MarkUp.io.
MarkUp.io is a cloud-based platform that allows remote teams and creatives to collaborate on projects. Users can request and receive contextual visual feedback on different file types.
With MarkUp.io, users can simplify their review and approval processes to do their job faster.
MarkUp.io is integrated with Zapier and lets users connect with other apps such as Slack, Trello, and Gmail. Here are some actions the integration can help you automate:
- Get notifications in your Slack channel when someone makes, resolves, or unresolves a MarkUp comment.
- Notify your team via email when a new MarkUp is created.
- Track new MarkUps created by adding a new row on a specific Google sheet.
- Create a new project, task, or board on project management tools when a new MarkUp is created.
Pricing: MarkUp.io’s pricing plan begins at $25/mo for unlimited users, unlimited MarkUps, and 500 GB storage. There’s a Free plan for solopreneurs and an Enterprise plan for large organizations.
Free on Zapier? Yup. Zapier has a freemium plan users can subscribe to, but it covers only 100 tasks. If you want more, you can subscribe to their Starter, Professional, Team, or Company plans.
Best used for:
- Automating manual processes such as notifying collaborators of changes.
- Taking creative control over workflows.
#2: Slack Zapier integration
Slack is like the virtual version of break rooms in a physical office.
It’s great for chatting with colleagues without having to go through long email chains.
In other words, it’s an instant messaging app that streamlines communication with your team.
With Zapier’s Slack integration, you can simplify your team’s comms even more.
How?
By creating zaps that allow the communication tool to interact with other apps you use for work.
Essentially, you get notified on Slack whenever something happens on those other apps.
Pricing: Slack has three paid pricing plans starting at $7.25 per user, per month for the Pro plan.
Free on Zapier? Yes, you can integrate Slack with Zapier for free and connect with over 5,000 apps.
Best used for:
- Receiving notifications for new Google Calendar Events.
- Sending new inbound emails.
- Sharing social media posts.
#3: Trello Zapier integration
Trello is a task-management tool.
It allows users to organize everything they need to keep their projects on track.
You can use Trello to set up kanban boards, create an editorial calendar or to-do lists, automate tasks, and more.
When you integrate it with Zapier, it automatically updates Trello cards with data from other apps.
So, whenever you’ve got a new event sign-up or want to update your CRM, Zapier can help you create or move cards on Trello.
Pricing: Trello is free for all users but has premium plans starting at $5 per user, per month for teams.
Free on Zapier? Yes, you can integrate Slack with Zapier for free.
Best used for:
- Creating to-do lists or cards from Google Workspace.
- Creating Trello cards from Slack messages.
- Creating Google events from Trello activities.
#4: Asana Zapier integration
Who else had Tetris as one of their favorite games growing up?
Asana is a little like that. But instead of stacking virtual blocks like you’d do in Tetris, you get to use this project management tool to stack tasks and to-do lists.
And move them around till everything is in place.
Asana’s integration with Zapier helps simplify your workflow.
You get to create tasks, to-dos, projects, and other items from apps in your current ecosystem.
Pricing: Asana is free to use for individuals. But for teams and business owners, their paid pricing plans start at $10.99.
Free on Zapier? Depending on the number of tasks you wanna automate, integrating with Zapier can be free.
Best used for:
- Creating Asana tasks from Gmail.
- Creating notes from tasks on Asana.
- Creating tasks from form submissions.
#5: Google Sheets Zapier integration
Ah yes, Google Sheets. The app that made us forget Microsoft Excel ever existed. Well, maybe some of us.
You can use the software to create, edit, and share spreadsheets among others in real time. It also helps you get insights from data and analyzes it too.
By integrating with Zapier, you can automate all of that with data from other work apps you’re connected to.
The integration enables you to track changes to Google Sheets that you may wanna share with your team members.
Pricing: Google Sheets is a part of Google Workspace, so it’s basically a get-all-or-get-none situation. It’s free for personal use and costs $12 per user, per month for business teams.
Free on Zapier? Google Sheets is free to use on Zapier as long as the number of tasks you want to execute falls within the 100-tasks mark of Zapier’s freemium plan.
Best used for:
- Getting notifications on Slack or Gmail when someone made edits to Google Sheets rows.
- Adding information to Google Sheets from other apps.
- Updating CRM with data from Google Sheets.
#6: Google Docs Zapier integration
Google Docs is a popular online word processing and collaboration tool.
Teams of all sizes across different industries use it.
Firstly, it helps users create docs at the same time with their team (and in real time!).
Since it’s part of Google Workspace, all documents you create are stored in the cloud.
Secondly, Google Docs’ integration with Zapier allows you to automate entry imports from other apps, auto-populate Google Doc templates, and more.
Pricing: The online tool is also free for personal use but costs $12 per user, per month for organizations.
Free on Zapier? Certainly, Google Docs is free to use on Zapier.
Best used for:
- Creating agendas when meetings have been scheduled.
- Importing and backing up entries from Typeform.
- Creating Trello cards from Google Docs.
#7: Google Forms Zapier integration
Google Forms is a platform that enables users to collect data in a simple way. It features different form templates that users can edit and share.
Think of all the times someone sent you an email with tons of new information you had to turn into tasks and meetings for the next few weeks.
All this can be streamlined with Zapier’s integration with Google Forms.
You can set it up to convert Google Form responses to new events on your Google Calendar.
Or, create Trello cards, which we saw earlier, based on users’ responses on your Google Forms.
Sounds like a way out of a messy workflow!
Pricing: Like other apps on Google Workspace, Google Forms starts at $12 per user, per month.
Free on Zapier? Yes, you can integrate Zapier into Google Forms for free.
If you work on your own, you can use both platforms at no cost.
However, bigger teams might have to subscribe to the Business Standard plan on Google and a premium plan on Zapier.
Best used for:
- Sharing responses on asynchronous communication tools like Slack, Trello, or Jira.
- Creating tasks on the project management tool from Google Forms.
- Sharing Google Forms responses to a webhook URL.
#8: Gmail Zapier integration
If you think Gmail is just for sending and receiving emails, then clearly you’ve not integrated it with Zapier (yet).
It actually has powerful email marketing capabilities.
With the Gmail Zapier integration, you can do several things, like:
- Create new Trello cards.
- Set up events.
- Schedule meetings.
All that just by labeling or starring messages in your inbox.
Pricing: Gmail is free for just about everybody.
However, businesses might have to subscribe to their Business Standard plan, starting at $12 per user, per month.
Free on Zapier? Yes, Gmail is free on Zapier depending on the number of tasks to be automated.
Best used for:
- Backing up and organizing data in Google Sheets.
- Sending automated follow-up emails to Facebook leads.
- Adding MailChimp subscribers to email newsletters.
#9: Social media Zapier integration
It’s not just project management tools or Google Workspace that you can integrate with Zapier.
Social media platforms can be in this game too.
Yes, you can integrate Facebook, Instagram, LinkedIn, and even what used to be Twitter but is now X.
Integrating a social media platform on Zapier will allow you to share posts on other social sites, Slack, Gmail, RSS feed, webhook, and more.
Pricing: Almost all social media platforms are free to use. Users are only required to pay when they want to run ads or verify their accounts.
Free on Zapier? Yes, you can integrate social media platforms on Zapier at no cost.
Best used for:
- Saving posts directly to the cloud storage.
- Saving social media mentions to a spreadsheet.
- Creating Medium stories from social media posts.
#10: YouTube Zapier integration
How can we talk about social media without mentioning one of the biggest of them all?
YouTube is a platform where people can inspire, teach, and connect with others from around the world.
It goes beyond just watching and sharing video content.
YouTube’s integration with Zapier makes it super easy for you to use the app.
You can upload videos directly from Google to YouTube.
Plus, you can share videos from other social media platforms to YT.
Pricing: YouTube offers both a free and premium plan. The difference between both is that the paid plan features ad-free videos and YouTube Music.
Free on Zapier? Integrating YouTube with Zapier is free.
Best used for:
- Creating an RSS feed for YT videos.
- Creating WordPress posts based on YouTube videos.
- Uploading meeting recordings on YouTube.
#11: Google Calendar Zapier integration
Typical remote company conversations be like:
- ‘Would you be available for a quick chat by 2 pm EST?’
- ‘Just a moment, let me check my Calendar. Sure thing, I’ll be available for 15 mins.’
*Goes ahead to schedule a meeting…
That’s just about what most people use Google Calendars for. But did you know that you can improve productivity by integrating it with Zapier?
You can create tasks on Asana and Trello cards, generate events from Google Sheets, create events from new tasks on Asana, and more.
Pricing: Google Calendar pricing plan for teams begins at $12 per user, per month.
Free on Zapier? It’s free to integrate with other apps on Zapier.
Best used for:
- Creating a row in Google Sheets from Calendar events.
- Creating Calendar events from an RSS feed.
- Creating events from Trello tasks.
#12: Google Drive Zapier integration
Google Drive is Google’s cloud storage service.
You can use it to store and back up different file types, ensuring they’re in sync on all your devices.
You can use Zapier’s Google Drive integration to automate repetitive tasks, like creating client folders and documents.
Whenever you onboard a new client, Zapier can automatically generate a client folder in Google Drive, complete with predefined document templates.
Plus, as you work on their campaign, you can set it up to add any updates or new reports to the client’s folder.
Here’s to a neat and organized structure for your client documents in Google Drive!
Pricing: Google Drive is free to use for individuals and solopreneurs, but costs $12 per user, per month for organizations.
Free on Zapier? Yes, you can create zaps for Google Drive for free.
Best used for:
- Creating an RSS feed of Google Drive files in a folder.
- Copying new Google Drive files to OneDrive.
- Sending Slack/email notifications for new Google Drive files.
#13: Dropbox Zapier integration
Last but not least, Dropbox.
A cloud storage service that allows users to save files online and have them synced across all devices.
Dropbox’s integration with Zapier helps users automate saving and sharing all types of files.
It can be anything from social media posts to attachments. All in a centralized location.
Plus, if you wanna know when something changes in your Dropbox account, you can set the zap function to send you notifications.
Pricing: Dropbox has six paid pricing plans starting at $9.99 per month.
Free on Zapier? It’s free to use on Zapier.
Best used for:
- Saving files from social media to Dropbox.
- Adding Google Sheet Rows for new Dropbox files.
- Backing up WordPress posts to Dropbox.
***
So, who’s ready to take their productivity to the next level with these integrations? 🥳
We’re sure you are!
Start automating now
It’s time to say goodbye to your amazing juggling skill.
No, we don’t mean the one that makes kids love you. We mean the one that leaves you feeling exhausted every day.
You think it’s multitasking, but it’s really not. Using automation tools gives you more time to focus on more productive tasks, especially if you leverage a collaboration tool like MarkUp.io.
You’ll streamline your workflow by having a seamless review and approval process and integrations will also save you the stress of notifying stakeholders that an asset is ready for review.
Take advantage of all of these integrations right now. Sign up for a free trial on MarkUp.io and a free plan on Zapier to get started.
